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IDEAL Accounting
The e-commerce accounts receivable accounting of the IDEAL GROUP

Very few people really enjoy bookkeeping, unsorted receipts, reconciling accounts and all the time-consuming manual tasks associated with it. To be honest, neither do we.

We have therefore developed one of the most modern and largely automated accounting services. We integrate this service completely into your e-commerce processing. You have daily updates on the funds due to you and all the necessary information integrated into the system, with 100% transparency.

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Accounting & Accounts receivable from Heilbronn.

We take care of your accounts receivable, leaving you to concentrate on your core business.

Projektdurchsprache bei der IDEAL Fullservice
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Präsentation der IDEAL Fullservice, dem Spezialisten für Lösungen rund um Paymentsysteme, Forderungs- und Risikomanagement

Accounting and accounts receivable as a service for your e-commerce business – faster, easier and cheaper than you think.

Our experienced accountants stand for maximum precision, reliability and a deep understanding of complex financial structures. Whether it’s ongoing financial accounting, annual financial statements or business evaluations – we ensure that your figures are correct and that you always have an overview.

Our experts work with the latest tools and current legal requirements to ensure that your accounting is not only correct, but also efficient. We attach particular importance to personal support and tailor-made solutions that integrate seamlessly into your business processes.

Automated e-commerce accounting

We transfer your customers and order data completely automatically using our unique headless commerce solution IDEAL 360.

The transfer to your books or to your tax advisor takes place automatically via interfaces such as Datev.

  • Multi-currency capable

  • Multilingual

  • Multi-client capable

  • For over 250 payment methods

  • All tax rates worldwide

  • GoBD certified

  • GDPDU compliant

  • Invoicing & invoice dispatch

  • Further accounting services on request

  • ERP system usable for our customers

  • System experience:
    myfactory / MS Dynamics D365 / SAP / SAGE

Advantages of external accounts receivable accounting through IDEAL-Accounting

From invoice to assumption of risk

We offer complete payment processing, including booking, for every payment method worldwide. For stationary retail, mobile pop-up stores and e-commerce / online retail. We also consolidate instant payment services for you. We provide you with a fully prepared data record with all postings for your accounting – so that you can concentrate on your core business.

Frequently asked questions and our answers

Yes, our services are compliant with all German GDPR and GOBD laws and adhere to them. All tools used are secure and are always kept up to date.

For all payment methods that we have integrated with you, we take over the associated accounts receivable accounting at no additional cost. However, we are also happy to take over the accounting for payment methods that have not been implemented by us, simply contact us.

We automatically transfer the customer master data and open items from your store or your marketplaces and compare them with the settlement data (settlement files) of the payment methods and the account movements of your recipient account. In this way, we ensure that the invoices issued have been paid correctly. Credit notes are also processed using the same principle.

If invoices are not paid on time, reminders and, if necessary, a debt collection process are automatically triggered. You don’t have to worry about a thing. At the end of each month, we are happy to send the sales to the desired location via an interface or file.

If you have made sales in other European countries, we will be happy to prepare the individual sales to the respective countries and send them to you so that you can complete your tax declaration quickly and easily using the OSS procedure.

All these processes are handled via our innovative 360° headless commerce platform IDEAL 360.

We require access to the following data via an interface (API):

  • Customer master data
  • Open items (OP data)
  • Account statements (via camt.053)
  • Transfer release (via pain.001)
  • Settlement files of your payment methods

In addition, we need a chart of accounts from you at the beginning for reconciliation in order to post the correct accounts for you. We will be happy to support you throughout the entire process.

We are multi-currency capable and are happy to support you in booking a wide range of currencies. We also support crypto currencies.

The Money Laundering Act (GwG) aims to combat the movement of funds into illegal areas such as money laundering and terrorist financing. For this reason, when implementing new payment methods, we have to go through such a review process with you. The following information is required:

  • Personal information Beneficial owner
  • Personal information of appearing persons
  • Extract from the commercial register (for legal entities)
  • Business registration (for natural persons)
  • Copies of the authorized signatories’ identity documents
  • Organizational chart with signature (for complex company structures)
  • Transparency register extract

A know-your-customer process is a creditworthiness and legally required check procedure that is usually carried out in a few seconds without the customer having to submit anything. Based on the information entered by the customer and the comparison of this information in various databases, the trustworthiness of the customer is checked via the invoice amount to be paid. This prevents money laundering or terrorist financing and minimizes the risk of non-payment.

Yes, this is usually not a problem. We support over 200 different marketplaces and also handle the associated accounts receivable accounting for them. In this case, we also need the following information:

  • Customer master data
  • Open items (OP data)
  • Account statements (via camt.053)
  • Transfer release (via pain.001)
  • Settlement files of your payment methods

E-commerce taken to the next level: our industry solutions

Our industries
Kommissioniererin pickt mit Pick-By-Voice-System Ware für Bestellung im Versandhandel
Food & Beverages
Automotive
Mechanical and plant engineering
e-commerce
financial institutions
Pharmaceuticals & Cosmetics
Retail
Other industries
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Real Results. Real People.

Dextro Energy

The IDEAL GROUP delivers our products quickly and reliably to our customers. For us, this means less effort and more energy for what really matters.

Mario May – Head of Logistics, Planning & Purchasing

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Real Results. Real People.

Value Food

For us, a flexible and reliable fulfillment partner is crucial. In IDEAL GROUP, we have found a team that not only shares our standards of quality, speed, and service, but also truly lives them every day. The collaboration is straightforward, communication channels are short, and we know that our products are in good hands.

Jonathan Kaiser – Systems and Processes Manager

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Real Results. Real People.

Brauerei Dinkelacker-Schwaben Bräu

For us, IDEAL GROUP is a reliable partner when it comes to storing and shipping our POS materials. Their professional service ensures that our brand presence at the point of sale is always perfectly supported.

Nadja Zaiser – Team Lead, Order Processing

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Real Results. Real People.

I.C.O.N

For us, IDEAL GROUP combines professional logistics with an understanding of brands in the beauty industry.
Thanks to their transparent and fast processing in the background, we can focus more on our growth (B2B and B2C), new products, and the expansion of our brands.

Volker Stritz – Managing Director, I.C.O.N. Germany Distributor

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ICON Antiox Explosion

Real Results. Real People.

HAIDLMAIR GmbH

Working with IDEAL GROUP has been a real win for us. With their e-commerce expertise and holistic merchant of record approach, IDEAL has perfectly showcased our Knitterbox online. We appreciate the collaborative partnership, strong commitment, and passion with which our product can now also be experienced digitally. Together, we are able to reach our customers in new ways.

Rene Haidlmair – CHRO

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Real Results. Real People.

GYM AESTHETICS

With IDEAL GROUP, our fulfillment runs smoothly—from warehousing and shipping to returns. This allows us to focus fully on new collections, content, and our community, while our customers receive their Gym Aesthetics orders quickly and reliably.

Ellen Dang – E-Commerce Manager

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Real Results. Real People.

Bodykiss

It is very important to us that our products reach the community quickly and reliably. In IDEAL GROUP, we have found a fulfillment partner that stores, packs, and ships our sportswear and accessories with great care and speed—freeing us up to focus on content, branding, and new ideas.

Daniel Henninger – Managing Director

accounts receivable We take care of your accounts receivable, leaving you to concentrate on your business. We record and manage all current business transactions, receivables and credit notes and post them for you.
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Real Results. Real People.

YOGI TEA

With IDEAL GROUP, our fulfillment runs smoothly. They take care of everything—from shipping to our customers to returns processing. For us, that means less stress and more time for what we do best—offering great tea. The collaboration is straightforward and reliable—exactly what you want in a partner.

Antje Weinl – Global Senior Manager Digital Commerce

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Real Results. Real People.

JAXX ROADHOUSE

JAXX ROADHOUSE stands for uncompromising quality and appealing design—and in IDEAL GROUP, we have found an e-commerce partner that shares this commitment. As our merchant of record, IDEAL GROUP handles all aspects of e-commerce management for us—efficiently, reliably, and with a genuine understanding of our brand. This ensures that our products end up exactly where they belong: in the kitchens of passionate cooks.

Jöran F. Treppschuh – Managing Director

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Real Results. Real People.

Rainbow Wool

Our collaboration with IDEAL GROUP on the Rainbow Wool project has been a resounding success. Together with Hmmh and our team at Serviceplan, we have implemented an initiative that not only sends a strong social message, but also works perfectly in our day-to-day business.

The IDEAL GROUP has played an important role in this: from maintaining and optimizing the website to complete order processing, returns management, and customer service to warehousing, accounting, and shipping. This comprehensive support has allowed us to focus fully on the creative and communicative side of the project, knowing that all operational processes are in good hands. 

Nadia Leytes – Client Strategy Director Serviceplan Group Germany

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Rainbow Wool
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Real Results. Real People.

DVS Beregnung GmbH

With the IDEAL GROUP, we have found a fulfillment partner that shares our high standards of quality and reliability. Our innovative irrigation systems—from Plug&Rain® to complex garden solutions—are in good hands with the IDEAL GROUP. Storage, shipping, and logistics run smoothly, quickly, and with a focus on the customer. For us, this is a real win.

Tobias Adam – CEO DVS Beregnung GmbH

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DVS Indoor irrigation

Joint growth for your company

We are here for you! Contact us directly…

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Nils Wrede
Head of Marketing & Sales

T +49 7131 89805-60
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Ramadan Salih
CFO

T +49 7131 8980 515
E-Mail

Are you interested in external accounts receivable and accounting by the IDEAL GROUP?

We look forward to receiving your exciting inquiry. We will get back to you within 48 hours.

or call us:
T +49 7131 39069 222


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    IDEAL GROUP - the all-in-one Fulfillment-Partner from Heilbronn

    Full-service provider for e-commerce management, fulfillment, warehousing and shipping services.

    Overview of all services